As we have been using VIVA Insights for a while, we wanted to suggest several Outlook modifications or integrations to aid in the mission of VIVA Insights:
- Add a "Delegate To" Checkbox and Option When Declining/Tentatively Accepting: When a key stakeholder cannot decide whether he/she can attend, she/he can clearly delegate to another person. Forwarding an invitation to a new person is not clear whether the person is a delegate or just another participant. Add the “delegate” option to make the key attendees build up the accountability.
- Add a "Decline" Button / "Cancel" Button in the Pop-Up Window: When you get a pop-up reminder in Outlook, it would be good to add additional buttons to make it easier to decline or cancel as needed.
- Add a "Partial Acceptance" to Accept a Meeting for a Period of Time:Only accept a certain time range or time range(s). For example: a meeting is running from 8-10am. I could accept: 8-8:30am & 9-9:30am. My calendar from 8:30-9 and 9:30-10 allow me to deal with something else. Host also know how to arrange the agenda according to my availability
- Default to Automatically Book Focus Hours: Now, users need to enable the feature to book the focus hours through Insights. would recommend to make it a default feature that everyone gets it automatically. I think most people will gain it and other people who really have conflicts can ignore it. User may turn if off in a setting, but by default all users get it.